Drop/adds, withdrawals, incompletes, and pass/no pass

Adding and Dropping Classes

Students may add your course during the drop and add period, which extends through the first six class days of the semester. After this period, students must get written permission from you to add your course and you must sign an Override Authorization form.

Students also must get your permission to enter a closed course. If the enrollment limit has been met, or for some other reason the student is prevented from enrolling through MyRED, the only way a student can get into your course is with your permission. You must sign a Permission To Enter a Closed Course form. Students can get these forms from the Office of the University Registrar in room 107 Canfield Administration South.

Departments may cancel a course reservation for a student who doesn't attend the first class or who fails to meet the prerequisites for a course. Students who are dropped by the department are still required to officially drop the course through MyRED. Note: Failing to attend class does not constitute proper notification that a student has dropped your course. Without official notice, your student will be kept on the roster and you may assign a grade of "F" if s/he does not fulfill the course requirements.

Withdrawals

Students may drop courses without penalty through the sixth class day of the semester and may officially withdraw from a course up to the 12th week of the semester. They don't need your permission to drop the course until that point and will automatically be assigned a letter grade of "W" on the final grade roster. If a student wishes to withdraw later than the 12th week, permission of the college dean is required.

Incompletes

A grade of "Incomplete" designates incomplete work in a course by the end of the term. It should be used only when illness, military service, hardship, or death in the immediate family prevent a student from completing the course requirements in the term in which the student is registered for credit. Incompletes should be assigned only when a student has substantially completed major course requirements.

You must complete an I-form that explains what a student must do to complete the course, the date the work is to be completed (within one year) and the grade the student will receive if you do not receive additional work and thus do not submit a "Change of Student Record" form by the expiration date. You and the student must both sign the I-form. You each keep a copy of the form, file one copy with your department, and attach one copy to the final grade roster. In addition, record the student's grade as "I" on the Final Grade Roster.

Once a student has completed the work, submit the "Change of Student Record" form to the Office of the University Registrar. Note: You may not change the grade of "I" to a "W."

Pass/No Pass Option

Students are responsible for registering for a course on the Pass/No Pass option and may change to or from this option until the midpoint of the semester. Under no circumstances will the Pass/No Pass option be changed after the semester is over. After the 8th week, the dean of the student's college may approve a Pass/No Pass change (with your approval) only for conditions unforeseen at the time of registration, such as illness. These conditions do not include academic performance.

A student may register for a maximum of 24 semester hours of credit on the Pass/No Pass system. Departments or colleges may restrict this privilege. In addition, departments may identify specific courses students may not take Pass/No Pass. These courses are listed in the Schedule of Classes by the symbol "No P/N."

A grade of "No Pass" does not count in determining the student's grade point average. A grade of "Pass" counts as the specified number of hours earned but is not tabulated in determining the cumulative grade point average. A grade of "Pass" is interpreted to mean "C" or above.