Importing Grades from Canvas into MyRed

The Office of the University Registrar and University of Nebraska Information Technology Services have been working with the Nebraska Student Information System (NeSIS) to develop a simple method of importing grades from Canvas into MyRed. This new process will reduce both the amount of time needed to enter final grades, as well as minimize the potential for data entry error.

The instructions below cover the entire process, but you may also want to review the other information in this module to organize your Canvas Gradebook so students can easily track their progress throughout the semester.

Establish a Grading Scheme

Why

Most of the time savings associated with the import mechanism depend on having a grading scheme established in your course. Once this is set up, if you migrate your course each semester the grading scheme will migrate with the rest of your course materials, so you should only have to do it once.

How

Establishing a grading scheme can be done from the Course Settings. Once you've established the course grading scheme, you'll see a letter grade presented alongside the total percentage in the gradebook. (Grading schemes can be used for the course as a whole, but they can also be applied to individual assignments.)

Note: The default grading scheme does not include an A+. If you want to award A+'s using a grading scheme, you'll need to add that option to the scheme.

Importing Grades into MyRed

Why

Depending on the number of students in your class it can save you lots of time and reduce the possibility for data-entry errors.

How

The first three steps of this process are the same as they have been in the past.

Log in to MyRed like you normally would.
From the top of the screen click on Grade Roster.
Next to the class you wish to enter final grades for, click the Grade Input Allowed link.
- Note that the link will only be available if we are in a current grading period.

Everything up to here should be the same process that you have been using in the past. And you can continue using the same process from here on out by manually entering letter grades if you wish.

The new process has the inclusion of two new buttons, Import Canvas Grades and Canvas Import History.

Click the Import Canvas Grades button.
- Depending on how many students are in your class it may take several seconds to load the next page.
- The new window will display your students along with the current Total score in percent from the Canvas Gradebook under the Canvas Score column. If you have enabled a Grading Scheme in Canvas to compute letter grades, there will also be a letter in the Canvas Grade, and the Grade to Assign columns. If you don't have those letter grades showing, you can either manually assign the grade from the dropdown list or go back to Canvas to enable a grading scheme and set your
  scale. Having the letter grade already in Canvas makes this process very simple!
- You are not forced to use the exact letter grade that came in from Canvas. If you wish to assign a different grade, simply select it from the dropdown list.
- If there are no grades listed next to a student, it means that there are no recorded grades for that student in the Canvas gradebook.
- At the bottom of the page you might see students listed with the message "so and so was not found on the grade roster". This is likely from having a student on your roster in Canvas who is not or no longer enrolled in your Student Information System. If there are names on that list who should be getting graded, please consult the Registrar's office.
Click the Process Import button to complete pulling in the grades from Canvas.
- At this point the letter grade either pulled in from Canvas or manually entered by you will display in the Roster Grade column. Double check for any errors and keep in mind that only allowed grades based on student and course type will be permitted. If there are any errors or missing data, it could be because the letter grade you pulled over from Canvas is not an allowed grade in MyRED. On this page you still have the ability to set a different letter grade prior to submitting.
If everything looks correct, set the Approval Status to Approved and click the Save button. Grades will be posted to the student’s record each night.